Transformation Lighting Committee:
Minutes from the 2/8/17 meeting
Eastport Civic Association:
If you’re interested in learning about our Eastport neighborhood here on the south side of Spa Creek, finding out about upcoming meetings, or joining the civic association, click here:
Planned Construction Projects:
You may have heard about planned development projects in the area, including the South Annapolis Yacht Center and the Eastport Shopping Center. You can click on this link to read about both projects, neighborhood concerns about the potential impacts, and opportunities to learn more or participate:
WHAT’S GOING ON AT SHEARWATER – Spring 2017
WELCOME to the new neighbors in Shearwater, and Happy Spring to all of us!
Punxatawney Phil’s predictions notwithstanding, the last few weeks have felt a lot like spring in Annapolis. The paddle boarders are starting to come back out, the tulips are starting to come up, the tour boats are working their way up and down Spa Creek, and many of us have turned off our heat, at least for the time being.
A few items to highlight on our website:
- Link to the construction projects in Eastport that may affect our community, for your information and in case you’d like to help
- Link to the Eastport Civic Association, which is a great source of information about events on ‘our side’ of the bridge
- Link to the 2017 condo meeting schedule; this schedule should also be posted on the notice board of your building. The next meeting is Tuesday, March 27 at 7:00 pm; representatives from the Annapolis Police Department will be stopping by to give a presentation on security and to answer any questions you may have.
- A link to the New Resident Handbook, which contains wealth of ‘how to’ information about Shearwater
- A link to submit a Work Order to the Management Company; please use this to report any issues, including burnt-out light bulbs
I’ve included below a brief update on the ongoing projects here at Shearwater. Hope you all have had a most enjoyable holiday season and a wonderful start to your new year.
Transformation - Lighting: the Lighting Committee held a community meeting on 2/8 to review the status of the design by Outdoor Illuminations, to discuss the project phases in the current plan, and to present the Bowen fixture that was selected after a vote by the Committee and the Association Board. Feedback from attendees was positive (meeting minutes are available on the Shearwater website). Owners were also given the opportunity to identify issues via the lighting survey that was sent out on 2/13; there was a 37% response to the lighting survey and the key priorities identified by residents were:
- Consistent, synchronized lighting throughout our community for safety & security, including in the entry areas/front doors, at stairwells, in and around parking areas and roadways, along sidewalks, around dumpsters and on walking paths
- a residential environment, not blinding lights or a commercial parking lot/prison yard/football field effect
- generally prefer lights activated by a timer; want motion detectors in certain areas that work correctly
Sharon Hobson is arranging for 4 Bowen fixtures to be installed as a demo on the first level of building 6 and 1 on a post light in front of that building, so all residents who enter the community at night will be able to see them. The Committee is also evaluating other possible options for the roadway/parking lights, evaluating design consistency with the Bowen Fixture, quality & coverage of illumination, and cost. The next step will be to pull together the fixture specs, fixture counts, layout design and other criteria in a scope of work to search for a lighting contractor. Options for pathway lights are also being investigated, although this will be done in a later phase.
Transformation - Onsite Person: this investigation is temporarily on hold and will commence again next month when John Schaake returns.
Transformation - Kayak Rack Remake: the design (by Tobias Sullivan) and a contractor (Annapolis on the Level) for the new kayak rack recommended by David Densmore and the Marina Committee were approved and the permit application has been submitted. A new survey of the Shearwater grounds is underway prior to moving the electrical box that’s in back of the current kayak rack. Construction is planned for the spring, after the permit is received.
Grounds Maintenance Contract: despite three walkthroughs over a six-month period and specific feedback to our grounds maintenance contractor each time from both the Landscape Committee and MMG, their performance did not improve and most identified issues were not resolved. So MMG sent out the scope of work, received bids, prepared a comparison and forwarded a recommendation. This recommendation was confirmed by the Landscape Committee, the Board concurred, and a contract is being prepared with a new grounds maintenance company (Level Green) to begin April 1. Over the past 3 years, the Board has reviewed all of Shearwater’s contracts, and either renegotiated contracts and/or changed contractors when warranted due to sub-standard performance or unreasonable price increases.
Gutter Cleaning: gutter cleaning on all buildings was completed in February by Asgard, along with a large number of repairs to gutters and downspouts that were not addressed in previous gutter cleaning projects by other contractors. There were also several repairs to roofing & siding, one of which was major, and could have resulted in significant water damage if it had not been caught in time. The contractor submitted before & after photos of all repairs, as requested.
Siding Repairs: the Board approved the selection of NAC to do siding repairs throughout the community; this will include repairs, replacement, priming and painting as needed. The scope of work will also include the bottom course of siding on both sides of the building entrance areas. Work will begin as soon as weather permits.
Waste Water Drains: Scardina has been approved to conduct a waste water drain cleanout in all 14 buildings. This involves cleaning the main drain in the basement level first, then snaking out the kitchen drains in all levels above. This work will require access to all units; scheduling will begin next month.
2017 Parking Stickers: in late 2014 we conducted an evaluation of the parking situation at Shearwater and found that the record of cars and parking stickers that Brodie had passed to MMG was inaccurate & woefully out of date. So in early 2015 MMG asked each owner to complete a Parking Registration Form for their and/or their tenants’ cars, and issued new parking stickers according to the Parking Guidelines. Per the March 2015 letter that accompanied that information, new stickers will be issued every 2 years. MMG will be sending out registration information in the next few weeks.
Front Door Painting: as noted in the ‘Duty to Maintain’ amendment to the Shearwater By-Laws (found in the Condo Documents section of the Metropolitan Management page on the website), painting the front door is a unit owner responsibility. Many owners have done this already, using the paint specifications in the Architectural Guidelines on the website. For owners who would prefer to participate in a bulk rate, MMG is obtaining bids from contractors and will be sending out the information to all owners once they have Board approval.
NEW RESIDENTS: please familiarize yourself with the information in the New Resident Handbook (the link is on the home page of our website: www.shearwatercondos.com). This will save you time and significant aggravation! If you find any information that is incorrect, or have a question that this handbook does not answer, please send an email to firstname.lastname@example.org.
VOLUNTEERS NEEDED: We still need volunteers (ideally, committees of 3 or more people) for specific Transformation projects:
- evaluate the signs throughout Shearwater (an initial list exists), and draft a recommendation for adding/improving/making them more consistent
- investigate community interest in possible functions for the racquetball building
- redoing or replacing the oyster shell paths
There will also be some board positions opening up in April. If you like collaborating with interesting people, helping to improve our community, and continuing to raise our property values, join in! We’ll have just 6 more meetings in 2017, so the schedule is fairly light, and we welcome new energy & contributions!
STORAGE ROOM CLEANUP: each unit has a storage locker in the basement of the building; please make sure that any items you choose to put downstairs are contained within your storage locker, and NOT in any other area in the basement. The Management Company does periodical walkthroughs, and is checking to ensure these areas are clean. If there are any items in the open areas, they will make an attempt to notify residents in the building, but if the items are not moved into the lockers, moved upstairs, or removed, they will be removed and donated.
PARKING LOT SAFETY: PLEASE PLEASE PLEASE for everyone’s sake lock your car and leave nothing visible in the vehicle. Any time a car is left unlocked, or a wallet, laptop, backpack, purse, etc. is left on the seat, it is an open invitation to thieves – and increases the risk of theft for the whole community.
BICYCLES: there are 3 new bicycles in the racquetball court that have no identification on them. PLEASE PUT A LABEL OR TAG on your bicycle so that the Management Company can invoice appropriately! A separate e-blast will be sent out with a target date, but any bicycle that still is not identified by the published due date will be removed and donated.
TRASH DISPOSAL: the situation at the dumpsters is improving (thank you to everyone who is helping with this!), but there are still a few unconscious or uninformed people out there:
- ALWAYS break down boxes before putting them into the recycle dumpster; never put them in full
- NEVER put a box into the regular dumpster
- NO construction materials – tell your contractors to take OFFSITE any items left over from your repairs or remodeling
- NO furniture or large objects that won’t fit – take them to the dump or contact the City for a bulk pickup
- NO items on the ground – if the dumpster is full, wait until after the Tuesday morning pickup
Click here to send a Work Order for basic repair
items (e.g. burned out bulbs, common area issues, leaks, etc.).
We suggest you follow up with a phone call as well.
Latest Shearwater Mark Online Now
The Summer 2017 issue of Shearwater's quarterly
newsletter is now online. You can
download the PDF version right here. Printed copies are no longer
available. If you would like your newsletter delivered to your inbox
immediately at publication, please send your email address to Metropolitan Management Group at
email@example.com. Back issues are on the Shearwater
Sign Up for Email E-lerts
When there is important news for the entire
Shearwater community we put out an email e-lert. Your email address
will not be added to the Shearwater directory unless you request it,
and the email elerts are reserved only for important news. If you
have not already signed up for the e-lerts, send an email to
the Shearwater webmaster and put Shearwater Elert
in the subject line.
Message To New Owners and Tenants
Welcome to Shearwater
Whether you are a renter or an owner, we extend a warm welcome to you.
You can find a wealth of information about Shearwater on this website, including information about how to contact the property manager (Metropolitan Management, 1-410-508-3819); copies of association By-Laws, Rules and Regulations and other key documents; a list of reliable resources; information about the marina, dinghies and kayaks; answers to Frequently Asked Questions; and a wealth of other tips."
For a complete list of Shearwater Rules and Regulations, see the Metropolitan Management section of this website. There are a few
rules that may not be obvious but can go a long way toward being a good
neighbor. Most have to do with parking, trash disposal, and the marina.
Please make yourself familiar with the following rules, and take the time
to review the complete regulations on the website.
1. A maximum of 2 cars per unit may be registered with property
management using the
Parking Registration Form and submitting the required supporting
documents. The sticker must be displayed on the lower left corner of the
2. If you are a renter, the owner or you must submit a copy of the lease
along with the Parking Registration Form and the required supporting
documents for your car.
3 Parking is head-in only.
4 Guests must park in guest slots only.
5 Violators will be towed after a warning.
1. There are 2 dumpster locations; one next to the main entry gate off
Boucher and one near the Mitchell Street gate. Trash pickup is every
2. If the trash containers near the Mitchell Street exist are full,
please put the trash in the regular or recycle dumpsters next to the main
gate. DO NOT leave any trash on the ground.
3. All boxes must be first broken down and then put into the recycling
4. Please push trash bags toward the back of the dumpsters. If the areas
in back of the sliding side doors are full, lift the top and put the bag
toward the back of the dumpster. DO NOT leave any trash on the ground.
1 You must contact the dockmaster regarding use of slip, floating dock
or kayak rack. David Densmore,
2 Do not place a boat or kayak in the marina facility even temporarily
without contacting the dockmaster.
If you would like to be included in the community directory, email the
information to the website coordinator at
Shearwater Condominium Association Board
Reminder on Need for Permits
The City of Annapolis reminds owners who are
contemplating interior renovations to their condo unit, that a
building permit is required. Typically your contractor would apply
for this permission.
unit owners have experienced problems with their electrical panels
that could be hazardous. If you have breakers that constantly go off
or sparking, you should consider getting an electrician or home
inspector to look at your panel. It is believed that the problem may
be that some of the panels contain an aluminum bracket that is not
as safe as newer copper panels.
Some people think they're cute,
Some people think they're a pest,
Either way please don't feed them,
all that does is make one big mess.
Seriously, be considerate of your neighbors and don't feed