Shearwater Condo Association

Next Meeting

Thursday, September 8, 2016 - 7 p.m.

Click here for last meeting minutes

2016 Condo Meetings
Thursday, September 8 -
Special Assessment Voting
7:00 pm
Tuesday, September 27, 2016 7:00 pm

Tuesday, November 29, 2016*

* Postponed due to Thanksgiving

7:00 pm

PRESIDENT'S LETTER - Spring 2016

Hello Neighbors

At the condo meeting last Tuesday night, after we completed the regular business on the agenda we discussed two key topics you should be aware of.  The first was the proposal for a special assessment, and the second was the status of the Transformation Projects. 

SPECIAL ASSESSMENT
At the Annual Meeting in April, a large majority of the many unit owners present raised their hands and requested that the Board consider a Special Assessment as an option to reduce the condominium fee increase that will take effect on July 1, 2016.  A group of unit owners volunteered to investigate the pros and cons – the committee consisted of Eric Petterson, Linda Lawrence, Rainette Bannon and Bill Van Evans.  They met last weekend to conduct an evaluation and develop an option to propose to the community.

As a result of their evaluation, the committee presented the following recommendation at Tuesday’s meeting:

  • a one-time special assessment of approximately $1000 per unit be proposed to unit owners, to be used to offset the $90,213 expense overage incurred during fiscal year 2015 and reimburse the Replacement Reserve Account
  • this assessment would replace the 10-year payback period that was established in the FY2016-17 budget during the Annual Meeting
  • it would reduce the increase in condominium fees scheduled to begin on July 1, 2016 from 7.13% to an estimated 5.66%
  • the assessment amount would be due and payable by June 30, 2017

According to the Shearwater By-Laws, the special assessment would only be implemented IF two-thirds (66-2/3%) of Shearwater unit owners vote in favor of it.
The next step will be for MMG to put the committee’s recommendation into a proposal to be sent in the next few weeks to all unit owners for a formal vote with ballots and proxies at the unit owner’s option.  The results of the vote will be discussed at the July condo meeting.
 
TRANSFORMATION PROJECT
The next topic was a discussion of the Transformation projects – this list was sent to all unit owners prior to the April condo meeting and it’s posted on the website.  Some of the projects are nearing completion;  some are underway but still need additional volunteers;  others will remain on hold pending volunteers from the community to assist with the evaluation.  If you would like to volunteer for any of the projects that need support, please contact the committee indicated, or me.

Thank you to all the volunteers who have contributed their time & expertise so far.  You have been instrumental in achieving these improvements to our community!

Happy Memorial Day Weekend!

Lynn

 

A summary of project status is included below:

BEING IMPLEMENTED

PROJECTS INCLUDED *

COMMITTEE

VOLUNTEERS NEEDED?

Replacing & numbering all mailboxes

A

Eric Petterson

No

Parking lot repair, resealing,  replacing parking stops, painting

D, G, Q, Z

Maryan Cummins

No

Redesigning the kayak rack

L

David Densmore

No

Repairing & repainting damaged siding & trim

P, R

MMG

No

UNDERWAY

 

 

 

Updating all lighting on buildings, in parking areas and in landscaping

B, F, K

Sharon Hobson, John Schaake, Larry Birch, Theresa Wellman

Yes

Investigating feasibility of an onsite maintenance person

W, X

John Schaake, Phil Meredith, Larry Birch, and Scott Ligon

Yes

Evaluate consistent approach to unit maintenance & to power-washing decks & timbers

S, CC

MMG & Board

No

Evaluate approach for unit owner painting of front doors

U

MMG

No

ON HOLD

 

 

 

Replacing all Shearwater signs

O

TBD

Yes

Setting up a grilling & picnic site

Y

TBD

Yes

Investigating options for the racquetball/ community building

I

TBD

Yes

Landscaping improvements

C, E, H, N, T

Cheri Hall

Yes

Redoing/replacing the oyster shell paths

V

TBD

Yes

*   Refer to the Transformation Project Listing (click the icon at the top of this page) for the descriptions for each project code



Shearwater Transformation Project

Over the past two months, several residents, local realtors and Board members participated in the Shearwater Transformation Project – an in-depth evaluation of the pros and cons of Shearwater, compared with two nearby communities.  The people who volunteered their time and contributed to the evaluation:

  • A resident committee organized by Eric Petterson, including Chuck Baker, Ron Faulkner, Brad Hollern, Mary Irace, Jonathan Lewis and Scott Ligon. 
  • The two resident real estate professionals -- Frank Bolling, who also obtained input from a group of 5 additional realtors in the Annapolis area, and Connie Cadwell, who has lived here since Shearwater was constructed.
  • The Shearwater Board members:  Linda Bolling, Larry Birch, Maryan Cummins, John Schaake, Phil Meredith and Lynn Maichle

The result of this evaluation was a detailed assessment, scoring and prioritization of the areas of Shearwater that most need attention and/or improvement.  The top three areas of concern in order of priority, with the most frequently noted sub-areas for each, were:

1. Buildings

    • Mailboxes
    • Exterior/siding repair/painting

2. Landscaping

    • Entrance
    • Shoreline
    • Overall Planning/Consistency

3. Parking Area (tied)

    • Parking Stops
    • Overall Appearance

3. Lighting (tied)

    • Building Lights
    • Overall Appearance
    • Parking/Landscape Lights

Other areas noted were the Marina (kayak rack), the Racquetball building (repurposing), Maintenance, Gate/Fence, and Signage.

As a result of this study, we are planning several short- and long-term projects in these priority areas, including the following near-term projects:

  • Installing new mailboxes
  • Repairing & repainting damaged siding & trim
  • Renovating our parking area
  • Redesigning the kayak rack
  • Underwater marina study
  • Potential landscaping plan & improvements
  • Redesigning the building, grounds and parking area lighting

We are also in the early stages of planning to refurbish the racquetball building into a modernized, multi-purpose clubhouse and community center.  Based on initial feedback during the Transformation Project evaluation, it would no longer be a “racquetball facility.”  However as this project ramps up, we’ll be asking residents to provide input and assistance during the planning process.

We will need help with several of the planned projects.   Information will be posted on the Shearwater website as we identify the projects for the initial phase, so if you are interested in volunteering, please send an email to the person indicated for each project.

Please consider volunteering – your input and energy are wanted and needed!

Thank you!

Lynn

 

spring view 2015

 

 
work icon Click here to send a Work Order for basic repair items (e.g. burned out bulbs, common area issues, leaks, etc.).
We suggest you follow up with a phone call as well.

transformation

Click here for information
about the Transformation Project.

  weather

Click for current weather conditions.

 

book icon

New Resident Handbook Click Here

  question mark

2016
Pool
Schedule

 

 

SWmark masthead

Latest Shearwater Mark Online Now

The Spring 2016 issue of Shearwater's quarterly newsletter is now online. You can download the PDF version right here. Printed copies are no longer available. If you would like your newsletter delivered to your inbox immediately at publication, please send your email address to Metropolitan Management Group at info@metropolitanmgmt.com. Back issues are on the Shearwater News page.

Sign Up for Email E-lerts

When there is important news for the entire Shearwater community we put out an email e-lert. Your email address will not be added to the Shearwater directory unless you request it, and the email elerts are reserved only for important news. If you have not already signed up for the e-lerts, send an email to the Shearwater webmaster and put Shearwater Elert in the subject line.


Pooch Pool Party 2015

Click here for photos.

 

Message To New Owners and Tenants

Welcome to Shearwater

Whether you are a renter or an owner, we extend a warm welcome to you.

You can find a wealth of information about Shearwater on this website, including information about how to contact the property manager (Metropolitan Management, 1-410-508-3819); copies of association By-Laws, Rules and Regulations and other key documents; a list of reliable resources; information about the marina, dinghies and kayaks; answers to Frequently Asked Questions; and a wealth of other tips."

For a complete list of Shearwater Rules and Regulations, see the Metropolitan Management section of this website. There are a few rules that may not be obvious but can go a long way toward being a good neighbor. Most have to do with parking, trash disposal, and the marina. Please make yourself familiar with the following rules, and take the time to review the complete regulations on the website.

Parking
1. A maximum of 2 cars per unit may be registered with property management using the Parking Registration Form and submitting the required supporting documents. The sticker must be displayed on the lower left corner of the back window.
2. If you are a renter, the owner or you must submit a copy of the lease along with the Parking Registration Form and the required supporting documents for your car.
3 Parking is head-in only.
4 Guests must park in guest slots only.
5 Violators will be towed after a warning.

Trash

1. There are 2 dumpster locations; one next to the main entry gate off Boucher and one near the Mitchell Street gate. Trash pickup is every Tuesday morning.
2. If the trash containers near the Mitchell Street exist are full, please put the trash in the regular or recycle dumpsters next to the main gate. DO NOT leave any trash on the ground.
3. All boxes must be first broken down and then put into the recycling dumpster.
4. Please push trash bags toward the back of the dumpsters. If the areas in back of the sliding side doors are full, lift the top and put the bag toward the back of the dumpster. DO NOT leave any trash on the ground.

Marina

1 You must contact the dockmaster regarding use of slip, floating dock or kayak rack. David Densmore, Dockmaster
curlew149@gmail.com 410-268-1539
.

2 Do not place a boat or kayak in the marina facility even temporarily without contacting the dockmaster.

If you would like to be included in the community directory, email the information to the website coordinator at descon@designconcept.com.

Thank you.

Shearwater Condominium Association Board

 

Reminder on Need for Permits

The City of Annapolis reminds owners who are contemplating interior renovations to their condo unit, that a building permit is required. Typically your contractor would apply for this permission.


Potential Electrical Hazard

bikeSome unit owners have experienced problems with their electrical panels that could be hazardous. If you have breakers that constantly go off or sparking, you should consider getting an electrician or home inspector to look at your panel. It is believed that the problem may be that some of the panels contain an aluminum bracket that is not as safe as newer copper panels.

 

squirrelPlease...Don't Feed Me!

Some people think they're cute,
Some people think they're a pest,
Either way please don't feed them,
all that does is make one big mess.

Seriously, be considerate of your neighbors and don't feed Shearwater's wildlife.

 


 

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